Job Description

Our client, a respected international professional organization, is seeking a proactive and highly organized Executive Assistant to support senior leadership and a dynamic team in a fast-paced, global environment. This is an excellent opportunity for an experienced administrative professional who enjoys managing multiple priorities, coordinating complex projects, and working with stakeholders from around the world. This role offers the opportunity to support high-level executives while playing a key role in coordinating international meetings, special events, and cross-functional initiatives. Occasional international travel is available to support major meetings and conferences held throughout the year.

• Location: New York City (Hybrid – 3 days in office)
• Salary: $70,000–$85,000 plus annual bonus, paid overtime, and comprehensive benefits

Responsibilities:

• Provide executive-level administrative support to senior leaders and a collaborative team.
• Manage complex calendars, meeting logistics, and travel arrangements, including domestic and international itineraries.

• Coordinate virtual and in-person meetings, conferences, and special events from planning through execution.

• Prepare, edit, format, and proofread presentations, reports, meeting materials, and other business documents.

• Process expense reports, reconcile travel expenses, and assist with budget tracking and financial reporting.

• Serve as a primary point of contact for meeting participants, vendors, and internal stakeholders.

• Support event planning, including receptions, dinners, and executive meetings.

• Maintain organized records, project documentation, and meeting files.

• Provide administrative support on special projects and assist team members as needed.

Required Qualifications:

• 5+ years of Executive Assistant or senior administrative experience supporting executives or leadership teams.

• Strong organizational and project coordination skills with the ability to manage multiple priorities.

• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

• Excellent written and verbal communication skills.

• Exceptional attention to detail and ability to handle confidential information with discretion.

• Professional, resourceful, and responsive, with the ability to work independently and collaboratively.

Ideal Candidate

• The successful candidate is highly organized, adaptable, and service-oriented, with a sense of urgency and a proactive approach to problem-solving. They thrive in a fast-paced environment, enjoy coordinating complex logistics, and are comfortable interacting with senior executives and international stakeholders.

Additional Information

• Hybrid schedule (3 days in the office)

• Standard business hours with occasional flexibility during major meetings and events

• Paid overtime

• Annual performance bonus

• Comprehensive employer-paid benefits

• Opportunity for occasional international travel in support of meetings and conferences

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.
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Job Tags

Permanent employment, Work at office

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